Why should I exhibit at the HECC Conference?
The Audience
Connect with the technology coordinators and decision makers from all over the state.
The Sessions
Exhibitor sessions are available for you to further spotlight your products and services.
The Booths
Affordable booth space equipped with a table and chairs with free wireless internet service throughout the facility.
The Lounge
An exhibitor lounge so you can get work done while at the conference, or meet with prospective customers.
The Amenities
Free high-speed WiFi and free power to your booth, plus easy access to downtown.
of conference attendees are technology decision makers
Conference Highlights
Greetings from the Hoosier Educational Computer Coordinators! The purpose of this flyer is to solicit your presence at the HECC Fall 2023 Conference as a supporting exhibitor. We are excited about the growth of technology in our Indiana schools and the support HECC is able to give our technology coordinators.
This year’s HECC conference will take place on November 8-10 at the Crowne Plaza Hotel in Historic Union Station in downtown Indianapolis. All times in this flyer are Eastern Standard Time.
All exhibitors are required to register individually in addition to signing up for a booth.
Exhibitor booths are allowed up to 5 staff members. Additional staff above 5 are $50 each.
Exhibitor staff members must wear HECC provided badges at all times. This is for security reasons.
Exhibitor area setup – Tuesday, Nov. 7th from noon – 4pm or Wednesday, Nov. 8th from 8 – 11am.
Exhibitor hours:
- Wednesday, Nov. 8th from 11am – 5pm
- Thursday, Nov. 9th from 8am – 3:30pm
- Friday, Nov. 10th from 8am – 1:00pm
Exhibitor box lunches will be provided Wednesday and Thursday. A taco bar will be provided on Friday.
Exhibitor setup
Exhibitor area setup will be Tuesday, Nov. 8, from noon-4 p.m. and Wednesday, Nov. 9, from 8-11 a.m. The only loading and unloading area is on Illinois Street between Union Station and Crowne Plaza. You will not be able to load and unload to the north of Union Station—that area is owned by the Omni.
Tear down of booths will begin at 1:00 p.m. on Friday. No exhibitor should be leaving prior to 1:00 p.m. Attendees will again have more dedicated exhibit hall time this year.
Booths and lunches
There are a couple of issues to keep in mind when considering the cost of the booth:
- Exhibitors will be given two box lunches each day, Wednesday-Thursday and two tickets for a Taco Bar on Friday, with booth space. Any additional lunches will be at a cost of $35 per lunch per day.
- Shepard Exposition Services will provide table skirting and backdrops for each booth. The booths will be 8×8 in size with a 6-foot table and two chairs or 8×16 in size and include two 6-foot tables with four chairs. All exhibit areas are carpeted with the exception of the exhibit corridors in Union Station hallways (booth numbers 1-9 and 99-157 are not carpeted). If you want carpeting or additional carpet, you will need to order that through Shepard Exposition Services. They will contact you within 60 days of the conference and provide you with information for ordering.
- Our snacks and refreshments will be located in the exhibitor area just as last year’s conference. This placement brings more traffic to the exhibitors throughout the day.
Our audience
As you consider reserving a booth in our exhibitor area, please keep in mind the potential benefits this exposure could bring to your firm.
- Our conference is directed at the technology coordinators in the state, many of who are in charge of their district’s technology funds or provide purchasing recommendations to their superintendents.
- This group keeps current on what is new within the technology landscape and are making planning decisions for future projects during this conference.
- These technology coordinators are well-networked across the state and great at sharing new ideas and innovations with each other.
- The HECC conference drew close to 1,200 attendees in prior years and we hope to see this number increase again this year.
Conference Costs
8x8 space
$1000
Two lunches on Wednesday, Thursday, and Friday
8x8 Premium
$1050
Two lunches on Wednesday, Thursday, and Friday
8x16 space
$1,800
Two lunches on Wednesday, Thursday, and Friday
8x16 Premium
$1,900
Two lunches on Wednesday, Thursday, and Friday
8x8 nonprofit space
$400
Two lunches on Wednesday, Thursday, and Friday
Additional lunches
$35 each
On Wednesday, Thursday, and Friday
Additional booth staff
$50 each
For every one above five.
HECC will provide wireless high-speed internet service and basic electrical service (110 outlets) for each exhibitor booth.
Sponsorships, Marketing and Sessions
For over 30 years the HECC Conference has been providing an opportunity for exhibitors and decision makers to come together to strengthen and promote excellence in education. Just as there is no one “right” way to teach, there is also no “right” way to advertise. HECC, Inc. offers a wide variety of options to make your conference experience just what you need.
Individual Sponsorships
Conference Tote Bags
$4,000 (Limit 3)
Your logo placed on the tote bag that is provided to all conference attendees
Lanyards
$4,000 (Limit 1)
Your logo placed on the lanyards provided to all conference attendees
Badge Holders
$3,000 (Limit 1)
Your logo placed on the badge holder that is provided to all conference attendees
Digital Signage Sponsor
$1,500 (Limit 5
Your logo placed on our digital signage displays
Breakfast Sponsor
$2,000 (Limit 3)
Your company, booth number, and logo displayed to the attendees during the continental Breakfast Wednesday, Thursday, or Friday
Snack Sponsor
$1,500 (Limit 4)
Your company, booth number, and logo displayed at one of two snack stations in the afternoon Wednesday and Thursday
Marketing
Literature Distribution
$300
Your promo or printed material (provided by you) to be placed in attendee bags. This is an opportunity to put a one page (front/back) flyer in packet for attendees. Shipping information will be provided closer to the conference, and must be received to that location no later than EOB November 2, 2020.
Equipment Sponsors, TCOY Sponsors, Board Dinner Sponsors
Please contact for more information
The HECC Inc. conference requires a large amount of equipment and network to provide our attendees a premier technology conference. If you are interested in providing in-kind equipment/service in exchange for a sponsorship package, please contact our Exhibitor Chair for more information.
Speaking Sessions and Workshops
Exhibitors may purchase one, two or three hour sessions/workshops. All one hour sessions can be purchased at time of registration. Two and three hour workshops require a submission and approval before they are scheduled. Once the session is approved, then the Exhibitor is charged for the workshop.
One Hour Session
$150 per session
One hour sessions run through out the conference all three days and can be any topic of your choice that fits within a educational or technical session.
Two Hour Workshops
$200 per Workshop
Two hour workshops are designed to be a hands-on workshop for attendees. They can be technical or educational. Submissions must be made and approved prior to purchasing a workshop.
Three Hour Workshops
$300 per Workshop
Three hour workshops are designed to be a hands-on workshop for attendees. They can be technical or educational. Submissions must be made and approved prior to purchasing a workshop.
Sponsorship Packages
Titanium Sponsor
$12,000
- Four 8×8 booths
- 1 Educational 2 or 3 Hour Session
- Literature distribution
- 4 floor stands
- Logo in printed guide
- Logo placed on online program
- Logo on website all year
- Up to 12 lunches per day
- Lead retrieval scanner
- One-time promotional email sent to organization
- Logo on website for 1 year
- Premium booth location
- Unlimited booth staff (All booth staff must be registered)
Gold Sponsor
$10,000
- Two 8×8 booths
- 1 Educational 2 or 3 Hour Session
- Literature distribution
- 3 floor stands
- Logo in printed guide
- Logo placed on online program
- Logo on website all year
- Up to 8 lunches per day
- Lead retrieval scanner
- One-time promotional email sent to organization
- Logo on website for 1 year
- Premium booth location
- Up to 8 booth staff included (All booth staff must be registered)
Silver Sponsor
$8,000
- One 8×8 booth
- 1 Educational 1 Hour Session
- Literature distribution
- 2 floor stands
- Logo in printed guide
- Logo placed on online program
- Up to 5 lunches per day
- Lead retrieval scanner
- One-time promotional email sent to organization
- Logo on website through the conference
- Logo on website all year
- Premium booth location
- Up to 5 booth staff included (All booth staff must be registered)
The Venue
Crowne Plaza Hotel
and Conference Center
123 W. Louisiana St.
Indianapolis, IN 46225
