Why should I exhibit at the HECC Conference?

The Audience

Connect with the technology coordinators and decision makers from all over the state.

The Sessions

Exhibitor sessions are available for you to further spotlight your products and services.

The Booths

Affordable booth space equipped with a table and chairs with free wireless internet service throughout the facility.

The Lounge

An exhibitor lounge so you can get work done while at the conference, or meet with prospective customers.

The Amenities

Free high-speed WiFi and free power to your booth, plus easy access to downtown.

of conference attendees are technology decision makers

Download the exhibitor brochure as a PDF

Conference Highlights

Greetings from the Hoosier Educational Computing coordinators! The purpose of this web page is to solicit your presence at the HECC Fall 2017 Conference as a supporting exhibitor. We are excited about the growth of technology in our Indiana schools and the support HECC is able to give our technology coordinators.

This year’s HECC conference will take place on November 8-10 at the Crowne Plaza Hotel in Historic Union Station in downtown Indianapolis. All times listed are Eastern Standard Time.

All exhibitors are required to register individually in addition to signing up for a booth.

Exhibitor booths are allowed up to 5 staff members. Additional staff above 5 are $50 each.

Exhibitor staff members must wear HECC provided badges at all times. This is for security reasons.

Exhibitor area setup: Tuesday, Nov. 7, from noon–4 p.m. or Wednesday, Nov. 8, from 9-11 a.m.

Exhibitor hours:

  • Wednesday, Nov. 8: 11 a.m.–1:30 p.m. and 3-5 p.m.
  • Thursday, Nov. 9: 8–9 a.m., 11:30 a.m.–2:15 p.m. and 4-5 p.m.
  • Friday, Nov. 10: 8 a.m.–1:30 p.m.

Exhibitor box lunches will be provided Wednesday through Friday.

Exhibitor setup

Exhibitor area setup will be Tuesday, Nov. 7, from noon-4 p.m. and Wednesday, Nov. 8, from 9-11 a.m. The only loading and unloading area is on Illinois Street between Union Station and Crowne Plaza. You will not be able to load and unload to the north of Union Station—that area is owned by the Omni. 

Tear down of booths will begin at 1:30 p.m. on Friday. No exhibitor should be leaving prior to 1:30 p.m. Attendees will again have a 1½-2 hour lunch each day this year for more dedicated exhibit hall time.

Booths and lunchs

There are a couple of issues to keep in mind when considering the cost of the booth:

  • Exhibitors will be given two box lunches each day, Wednesday through Friday, with booth space. Any additional lunches will be at a cost of $35 per lunch per day.
  • Markey’s will provide table skirting and backdrops for each booth. The booths will be 8×8 in size with a 6-foot table and two chairs or 8×16 in size and include two 6-foot tables with four chairs. All exhibit areas are carpeted with the exception of the exhibit corridors in Union Station hallways (booth numbers 1-9 and 99-157 are not carpeted). If you want carpeting or additional carpet, you will need to order that through Markey’s. They will contact you within 60 days of the conference and provide you with information for ordering.
  • Our snacks and refreshments will be located in the exhibitor area just as last year’s conference. This placement brings more traffic to the exhibitors throughout the day. 

Our audience

As you consider reserving a booth in our exhibitor area, please keep in mind the potential benefits this exposure could bring to your firm.

  • Our conference is directed at the technology coordinators in the state, many of who are in charge of their district’s technology funds or provide purchasing recommendations to their superintendents.
  • This group keeps current on what is new within the technology landscape and are making planning decisions for future projects during this conference.
  • These technology coordinators are well-networked across the state and great at sharing new ideas and innovations with each other.
  • The HECC conference drew close to 1,200 attendees last year and we hope to see this number increase again this year.

2017 Conference Costs

8x8 space

$900

Two lunches on Wednesday, Thursday, and Friday

8x8 Premium

$950

Two lunches on Wednesday, Thursday, and Friday

8x16 space

$1,600

Two lunches on Wednesday, Thursday, and Friday

8x16 Premium

$1700

Two lunches on Wednesday, Thursday, and Friday

8x8 nonprofit space

$350

Two lunches on Wednesday, Thursday, and Friday

Additional lunches

$35 each

On Wednesday, Thursday, and Friday

Additional booth staff

$50 each

For every one above five.

HECC will provide wireless high-speed internet service and basic electrical service (110 outlets) for each exhibitor booth.

Registration will open in March 14 12:00 PM

Sponsorships and Marketing

For over 25 years the HECC Conference has been providing an opportunity for exhibitors and decision makers to come together to strengthen and promote excellence in education. Just as there is no one “right” way to teach, there is also no “right” way to advertise. HECC, Inc. offers a wide variety of options to make your conference experience just what you need.

Individual Sponsorships

Conference Tote Bags
$4,000 (Limit 3)

Your logo placed on the tote bag that is provided to all conference attendees

Lanyards
$3,000 (Limit 1)

Your logo placed on the lanyards provided to all conference attendees

Badge Holders
$2,000 (Limit 1)

Your logo placed on the badge holder that is provided to all conference attendees

Wayfinder Sponsor
$1,500 (Limit 5)

Your logo placed to sponsor one Wayfinder digital signage display

Breakfast Sponsor *New
$2,000 (Limit 3)

Your company, booth number, and logo displayed to the attendees during the continental Breakfast Wednesday, Thursday, or Friday

Snack Sponsor *New
$1,500 (Limit 4)

Your company, booth number, and logo displayed at one of two snack stations in the afternoon Wednesday or Thursday

Marketing

Printed Material Distribution
$300

Your promo or printed material (provided by you) to be placed in attendee bags. This is an opportunity to put a one page (front/back) flyer in packet for attendees. All copies must be shipped to Markey’s marked with “ATTN HECC Exhibitor Chair” and be received no later than EOB November 4, 2016.

Equipment Sponsors, TCOY Sponsors, Board Dinner Sponsors
Please contact for more information

The HECC Inc. conference requires a large amount of equipment and network to provide our attendees a premier technology conference. If you are interested in providing in-kind equipment/service in exchange for a sponsorship package, please contact our Exhibitor Chair for more information.

Sponsorship Packages

Titanium Sponsor

$12,000

  • Four 8×8 booths
  • 1 Educational Session
  • Literature distribution
  • 4 floor stands
  • Logo in printed guide
  • Logo placed on online program
  • Logo on website all year
  • Up to 12 lunches per day
  • Lead retrieval scanner
  • One-time promotional email sent to organization
  • Logo on conference website
  • Premium booth location
  • Unlimited booth staff (All booth staff must be registered)

Gold Sponsor

$10,000

  • Two 8×8 booths
  • 1 Educational Session
  • Literature distribution
  • 3 floor stands
  • Logo in printed guide
  • Logo placed on online program
  • Logo on website all year
  • Up to 8 lunches per day
  • Lead retrieval scanner
  • One-time promotional email sent to organization
  • Logo on conference website
  • Premium booth location
  • Up to 8 booth staff included (All booth staff must be registered)

Silver Sponsor

$8,000

  • One 8×8 booth
  • 1 Educational Session
  • Literature distribution
  • 2 floor stands
  • Logo in printed guide
  • Logo placed on online program
  • Up to 5 lunches per day
  • Lead retrieval scanner
  • One-time promotional email sent to organization
  • Logo on conference website
  • Logo on website all year
  • Premium booth location
  • Up to 5 booth staff included (All booth staff must be registered)

Save your space for this year's K-12 Technology Conference!

The Venue

Crowne Plaza Hotel
and Conference Center

123 W. Louisiana St.

Indianapolis, IN 46225

Find it on Google Maps

Registration opens noon on Tuesday, March 14!

Download the exhibitor brochure as a PDF