Why should I exhibit at the HECC Conference?
THE AUDIENCEConnect with the technology coordinators and decision makers from all over the state.
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The SessionsExhibitor sessions are available for you to further spotlight your products and services.
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The BoothsAffordable booth space equipped with a table and chairs with free wireless internet service throughout the facility.
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The LoungeAn exhibitor lounge so you can get work done while at the conference, or meet with prospective customers.
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The AmenitiesFree high-speed WiFi and free power to your booth, plus easy access to downtown.
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conference highlights
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Greetings from the Hoosier Educational Computer Coordinators! The purpose of this flyer is to solicit your presence at the HECC Fall Conference as a supporting exhibitor. We are excited about the growth of technology in our Indiana schools and the support HECC is able to give our technology coordinators.
The HECC conference takes place in November at the Crowne Plaza Hotel in Historic Union Station in downtown Indianapolis. All times in this flyer are Eastern Standard Time. |
Exhibitor hours:
Wednesday from 11am – 5pm Thursday from 8am – 3:30pm Friday from 8am – 12:00pm Exhibitor lunches will be provided Wednesday and Thursday. |
All exhibitors are required to register individually in addition to signing up for a booth.
Exhibitor booths are allowed up to 5 staff members. Additional staff above 5 are $50 each. Exhibitor staff members must wear HECC provided badges at all times. |
Exhibitor setup
Exhibitor area setup will be Tuesday, from noon-4 p.m. and Wednesday, from 8-11 a.m. The only loading and unloading area is on Illinois Street between Union Station and Crowne Plaza. You will not be able to load and unload to the north of Union Station—that area is owned by the Omni.
Tear down of booths will begin at 12:00 p.m. on Friday. No exhibitor should be leaving prior to 12:00 p.m. Attendees will again have more dedicated exhibit hall time this year.
Tear down of booths will begin at 12:00 p.m. on Friday. No exhibitor should be leaving prior to 12:00 p.m. Attendees will again have more dedicated exhibit hall time this year.
bOOTHES AND LUNCHESThere are a couple of issues to keep in mind when considering the cost of the booth:
Exhibitors will be given two lunch tickets for Wednesday and Thursday, with booth space. Any additional lunches will be at a cost of $35 per lunch per day. Shepard Exposition Services will provide table skirting and backdrops for each booth. The booths will be 8×8 in size with a 6-foot table and two chairs or 8×16 in size and include two 6-foot tables with four chairs. All exhibit areas are carpeted with the exception of the exhibit corridors in Union Station hallways (booth numbers 1-9 and 99-157 are not carpeted). If you want carpeting or additional carpet, you will need to order that through Shepard Exposition Services. They will contact you within 60 days of the conference and provide you with information for ordering. Our snacks and refreshments will be located in the exhibitor area just as last year’s conference. This placement brings more traffic to the exhibitors throughout the day. |
Our audienceAs you consider reserving a booth in our exhibitor area, please keep in mind the potential benefits this exposure could bring to your firm.
Our conference is directed at the technology coordinators in the state, many of who are in charge of their district’s technology funds or provide purchasing recommendations to their superintendents. This group keeps current on what is new within the technology landscape and are making planning decisions for future projects during this conference. These technology coordinators are well-networked across the state and great at sharing new ideas and innovations with each other. The HECC conference drew close to 1,200 attendees in prior years and we hope to see this number increase again this year. |
Conference Costs
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8x8 Space
$1000 Two lunches on Wednesday and Thursday |
8x16 Space
$1,800 Two lunches on Wednesday and Thursday |
8x8 nonprofit space
$400 Two lunches on Wednesday and Thursday |
Additional lunches
$35 each |
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8x8 Premium
$1050 Two lunches on Wednesday and Thursday |
8x16 Premium
$1,900 Two lunches on Wednesday and Thursday |
Additional booth staff
$50 each For every one above five. |
HECC will provide wireless high-speed internet service and basic electrical service (110 outlets) for each exhibitor booth.
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Sponsorships, Marketing and Sessions
For over 30 years the HECC Conference has been providing an opportunity for exhibitors and decision makers to come together to strengthen and promote excellence in education. Just as there is no one “right” way to teach, there is also no “right” way to advertise. HECC, Inc. offers a wide variety of options to make your conference experience just what you need.
Individual Sponsorships
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Conference Tote Bags
$4,000 (Limit 3) Your logo placed on the tote bag that is provided to all conference attendees |
Lanyards
$4,000 (Limit 1) Your logo placed on the lanyards provided to all conference attendees |
Badge Holders
$3,000 (Limit 1) Your logo placed on the badge holder that is provided to all conference attendees |
Digital Signage Sponsor
$1,500 (Limit 5) Your logo placed on our digital signage displays |
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Breakfast Sponsor
$2,000 (Limit 3) Your company, booth number, and logo displayed to the attendees during the continental Breakfast Wednesday, Thursday, or Friday |
Snack Sponsor
$1,500 (Limit 4) Your company, booth number, and logo displayed at one of two snack stations in the afternoon Wednesday and Thursday |
Marketing
Literature Distribution
$300Your promo or printed material (provided by you) to be placed in attendee bags. This is an opportunity to put a one page (front/back) flyer in packet for attendees. Shipping information will be provided closer to the conference.
$300Your promo or printed material (provided by you) to be placed in attendee bags. This is an opportunity to put a one page (front/back) flyer in packet for attendees. Shipping information will be provided closer to the conference.
Equipment Sponsors, TCOY Sponsors, Board Dinner Sponsors- Please contact for more information
The HECC Inc. conference requires a large amount of equipment and network to provide our attendees a premier technology conference. If you are interested in providing in-kind equipment/service in exchange for a sponsorship package, please contact our Exhibitor Chair for more information.
The HECC Inc. conference requires a large amount of equipment and network to provide our attendees a premier technology conference. If you are interested in providing in-kind equipment/service in exchange for a sponsorship package, please contact our Exhibitor Chair for more information.
Speaking Sessions and Workshops
Exhibitors may purchase one, two or three hour sessions/workshops. All one hour sessions can be purchased at time of registration. Two and three hour workshops require a submission and approval before they are scheduled. Once the session is approved, then the Exhibitor is charged for the workshop.
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One Hour Session
$150 per session One hour sessions run through out the conference all three days and can be any topic of your choice that fits within a educational or technical session. |
Two Hour Workshops
$200 per Workshop Two hour workshops are designed to be a hands-on workshop for attendees. They can be technical or educational. Submissions must be made and approved prior to purchasing a workshop. |
Three Hour Workshops
$300 per Workshop Three hour workshops are designed to be a hands-on workshop for attendees. They can be technical or educational. Submissions must be made and approved prior to purchasing a workshop. |
Sponsorship Packages
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Titanium Sponsor
$12,000
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Gold Sponsor
$10,000
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Silver Sponsor
$8,000
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EXHIBITORS
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